Therapy practice resources

Cortexa vs. PracticeVital

Compare Cortexa Analytics at $50/month with PracticeVital at $399/month for 16–30 clinicians. Explore goals, dashboards, intake and EHR connections.

Cortexa vs. Headway: network access and full practice support

Compare Cortexa and Headway on insurance contracts, provider payouts, intake, billing, practice ownership and support across your independent group practice.

Cortexa vs. Alma: provider membership and practice support

Compare Cortexa and Alma on membership fees, insurance contracts, group administration, private-pay billing, analytics and day-to-day practice support.

Best therapy practice dashboards: choose one you will use

Compare Cortexa, PracticeVital and EHR dashboards for therapy practice analytics. Evaluate capacity, retention, revenue, usability and the work behind the numbers.

SimplePractice vs. TherapyNotes for a growing group practice

Compare SimplePractice and TherapyNotes on group pricing, supervision, scheduling, billing and reporting, with a practical trial plan for your practice.

Cortexa vs. spreadsheets: when practice reporting should change

Compare Cortexa Analytics with spreadsheet reporting for your therapy practice. Understand recurring effort, metric definitions, visibility and when to keep a model.

Practice analytics vs. EHR reports: know when to add more

Understand when EHR reports are enough and when dedicated practice analytics adds value for capacity, caseload, clinician performance and revenue decisions.

Headway, Alma and independence: design the practice around you

Understand Headway and Alma network contracts, provider payouts and operating responsibilities, and how to build an independent group practice with Cortexa.

Understand your SimplePractice reports

Find out what SimplePractice reports say about completed appointments, payments and open slots, and learn why some totals need a closer look.

Understand sessions and payments in TherapyNotes

Use TherapyNotes reports to check completed sessions, payments and reduced balances, then understand what needs attention in your practice.

Use TheraNest reports to understand your practice

Connect TheraNest appointment, note and billing reports to find unfinished work, understand payments and see which clinicians have openings.

Understand appointments and unpaid claims in Sessions Health

Read Sessions Health reports without confusing unfinished notes with missed sessions or counting the same unpaid insurance claim twice.

Understand Jane’s bookings, returning clients and payments

Learn what Jane’s booking, returning-client and payment reports mean, with simple examples to help you make better practice decisions.

How to choose a reporting tool for your therapy practice

Choose practice analytics by testing the decisions you need help with, checking the numbers and comparing the work and cost each option involves.

How to check why your therapy practice reports disagree

Find out why session and payment totals differ between reports. Use simple checks for dates, people, appointment types and later corrections.

How to measure whether therapy clients return

Follow the same group of new clients to see who reaches a second appointment, allowing enough time and keeping planned treatment endings in view.

How to understand your therapy practice’s profit

Work out what a session leaves after its costs, how many sessions cover practice bills and why money can still arrive too late to pay expenses.

How to decide when to hire another therapist

Check whether new inquiries fit the role, existing openings could help, and the practice can afford and support a new clinician as their schedule fills.

How to tell whether your therapy billing is on track

See which sessions still need billing, which payments are missing and what happens next. Use a small set of checks with clear examples.

How to make a yearly plan for your therapy practice

Turn the practice you want to run into a workable yearly plan for appointments, hiring, expenses and owner time, with room for a slower year.

How to spend less time on therapy practice administration

Find the administrative work taking up your week, hand over complete tasks and check whether you have more time for care, supervision and leadership.

How to switch your therapy practice to a new EHR

Plan a switch to new practice software while keeping records, appointments and billing in order. Check what moves, what stays and what needs testing.

How to build useful referral relationships for your practice

Help other professionals understand whom your therapy practice can serve, share current appointment information and make referrals easier to follow through.

Mental health billing services for independent practices

Cortexa handles billing, follows up on unpaid claims and checks payments against services, giving practice owners fewer items to chase themselves.

Front desk and intake help for therapy practices

Cortexa responds to inquiries, helps arrange suitable appointments and follows up on next steps, while your team keeps decisions about clinical care.

Marketing support for independent therapy practices

Help suitable clients find your practice, understand your services and reach an appointment. Cortexa connects marketing with the work of running intake.

Payroll services for therapy group practices

Cortexa calculates clinician pay, runs payroll and answers payroll questions, using your approved pay agreements and payroll system.

Trust & connection

Security at Cortexa

Understand Cortexa’s access controls, US data storage, staff safeguards and the security review for analytics and full service support.

Trust & connection

HIPAA and your relationship with Cortexa

Learn how Cortexa’s BAA, permitted data use, access based on each person’s job and no-training commitment apply to practice analytics and operational support.

Trust & connection

Connecting your EHR to Cortexa

See how Cortexa scopes EHR access, agrees permissions, validates reporting and establishes an operating handoff for your therapy practice.

Explained simply

Therapy practice benchmarks: what makes a fair comparison?

Understand starting points, targets and benchmarks for therapy practices, with worked examples of weighting, conversion and a reproducible measurement method.

Explained simply

How to check your therapy practice reports

Use synthetic appointment, payment and capacity examples to test reporting definitions before relying on an EHR or analytics dashboard.

Therapy practice KPIs: six numbers to help you run the practice

A practical therapy practice KPI guide covering sessions, capacity, intake conversion, attendance, collections and clinician performance.

A 30-minute weekly review for your therapy practice

Run a focused weekly practice review with a timed agenda for intake, clinician capacity, attendance, billing and accountable follow-up.

The therapy intake pipeline: from inquiry to first session

Build a therapy intake pipeline with clear stages, ownership, conversion formulas and a worked example of where suitable inquiries get stuck.

Is there a dashboard for my therapy practice?

See what a therapy practice dashboard should show, how it differs from EHR reports and how to evaluate Cortexa using real management questions.

The best tools for reviewing clinician performance

Compare EHR reports, practice dashboards and review routines for clinician performance, with fair capacity measures and actionable examples.

How to reduce no-shows in a therapy practice

Diagnose therapy no-shows by appointment stage, timing and workflow, then improve reminders, rescheduling and front desk follow-through.

Tools that help a therapy practice reduce no-shows

Choose reminder, scheduling, analytics and front desk tools by testing the full appointment workflow, including replies and rescheduling.

How visible is your therapy practice in search?

Audit branded and unbranded search visibility, local discovery and the path from a search result to an appropriate therapy inquiry.

How clients find therapists: connect discovery to first sessions

Understand referrals, directories, Google and your website as parts of a therapy inquiry journey, with a practical channel measurement example.

How to measure your therapy practice’s brand

Build a practical brand scorecard for a therapy practice using branded search, referral understanding, inquiry fit and the experience after contact.

Why are therapy referrals dropping? Find what changed

Find out whether falling first sessions come from fewer referrals, poor fit, limited availability or an intake handoff that needs repair.

Is a Psychology Today profile enough for your practice?

Use your Psychology Today profile, practice website, referral relationships and intake process together to build more dependable therapy practice growth.

Best EHR systems for therapists: a group-practice buying guide

Compare SimplePractice, TherapyNotes, TheraNest, Sessions Health and Jane through the clinical, billing and management workflows your practice needs.

Therapy practice capacity calculator

See how much additional demand your therapy practice can serve with its existing team. Match open appointments to client needs and estimate completed sessions.

Therapy practice break-even calculator

Calculate your therapy practice’s break-even workload from clinician sessions, collected rates, pay and itemized monthly costs. See the current surplus or shortfall.

Therapy intake conversion calculator

Follow therapy inquiries through suitable care, booking, and an attended first session. Separate upcoming visits from gaps that need a closer look.

Therapist profit calculator

See what one therapist’s completed sessions leave after clinician pay, employer costs and an itemized share of practice expenses. Compare workload with break-even.

Therapy client value calculator

Calculate what a defined group of therapy clients leaves after clinician pay, session costs, marketing and intake. Use observed completed care and clear cost inputs.

Therapy retention impact calculator

Review therapy care continuity by separating clients who continue, finish, transfer, or pause from unplanned gaps. Check appointment space for those who may resume.

Therapy weekly session goal calculator

Work out the completed weekly sessions needed to cover clinician pay, itemized operating costs and your annual money-to-keep goal. Check the target against team capacity.

Therapy booking target calculator

Turn a completed-session goal into a weekly booking plan. Use your attendance history, available appointments and matching demand to see what is achievable.

Therapy marketing cost calculator

Add up therapy marketing costs, calculate the cost per client who attended a first visit, and check whether payments from their care have covered the spend.

Therapy no-show cost calculator

Estimate the net value of recovering missed therapy visits after actual missed-visit fees, clinician pay and the cost of a reminder or follow-up plan.

Therapy practice hiring calculator

Check whether matching demand can support a new therapist, what remains after their pay and added costs, and the cash needed while bookings and collections build.